The phone rings while you are in someone’s mouth
Nobody is free to answer, it goes to voicemail, and most callers do not leave one. They ring the next practice on the list instead.
For dental practices, one chair or ten
Somewhere in your list is a patient who meant to book, and never did
Not because anything went wrong. They meant to ring back after the holidays, it slipped, and nobody had a free moment to chase it. Six months quietly becomes two years, and nothing in the diary ever flags it.
We build the part that notices. Try it free for a month, or work out what that quiet drift is costing you first. Both are below, and you are very welcome to argue with the numbers.
One month free, no card to start, and nothing to cancel if you leave it.
What empty chairs cost you in a year
Not a quote and not a pitch. Four numbers you already know, and the arithmetic most practices never sit down to do.
Empty chairs, per year
- Missed appointments
- Recall list never worked
Assumptions, so you can argue with them: two visits per patient a year, 55% of no-shows rebooking anyway, a quarter of the recall list going unworked, and under a third of those booking if they were reached. Every one of those is the pessimistic end. This is your money, not our fee, and we are not going to pretend software recovers all of it.
If two of these sound like your week
A cancellation at 9am is an empty chair at 2pm
Somebody would have taken that slot gladly. Filling it means ringing down a list by hand, and there is never time on the day it happens.
Recalls slip and nobody notices
Six months quietly becomes eighteen. The patient has not gone anywhere, they were simply never asked, and no report tells you which ones.
Reminders go out and are ignored
One channel for everyone. The patient who never opens email would have replied to a WhatsApp, and nobody has time to work out who is who.
What it does, in the order a patient meets it
It sits on top of the practice system you already use. Nothing is replaced, and your team keeps working the way they work now.
01
Inbound booking
Patients book by phone or web, out of hours included.
02
Smart scheduling
The diary fills around your rules, not against them.
03
Confirmation calls
An agent rings to confirm, so fewer chairs sit empty.
04
Gap filling
A cancellation triggers calls down your waiting list.
05
Reminders that land
Email, SMS and WhatsApp, whichever that patient answers.
06
Recall follow-up
Nobody quietly falls off the list at six months.
07
No-show tracking
Who, when and how often, without an export.
08
One clear diary
One chair or ten, the same single view of the week.
Missed-call text back
A caller who rings out gets a text within seconds, so the call is not simply lost.
Forms before they arrive
Medical history and consent completed at home rather than on a clipboard in reception.
Two-way texting
Your team replies from one place, and the thread stays with the patient record.
Review requests
Asked at the right moment after a visit, which is when people actually agree.
What happens if you reply
01
We look at what you actually run
Your current system, the exports it produces, and the three or four workarounds holding the week together. Usually a call and access to a couple of reports.
02
You get a written read
Where the time is going, what is worth fixing inside the system you already pay for, and what genuinely needs building. In writing, yours to keep.
03
Only then, a build if it is warranted
Delivered in stages against your live workflow rather than as one long project with a launch date and crossed fingers. Your data stays yours throughout.
Worth a conversation if
- Single practices where the front desk is one person having a hard day
- Anyone losing bookings to voicemail after hours or during treatment
- Practices where a same-day cancellation usually stays empty
- Groups running several sites off one clinical team
Probably not for you if
- Practices happy with how the phone and the diary run today
- Anyone wanting the cheapest possible reminder texts and nothing else
- Groups looking to replace a clinical system that works fine
Healthcare software we have shipped
We have already built AI agents that phone patients
Not a dental practice yet, and we would rather say so than imply otherwise. What we have done is the hard part of this: voice agents holding real conversations with patients by phone, and clinical records that stand up to an audit.
MyHeartLine, Elderly Healthcare Voice Agents
AI voice agents that check in on elderly patients, by phone, in plain conversation.
EMS AI-Scribe, Emergency Narrative AI
AI that turns EMS call data into accurate, compliant patient-care report narratives.
Your data stays yours
Hosted in your tenancy or ours, your choice. Access controlled per role and per site, audit trails on clinical records, and an export of everything at any time. We sign an NDA before anyone looks at anything.
What you would actually be paying for
A monthly service, per practice
Not a six-figure build. You pay monthly for the practice, we run it, and you can stop. Priced so one recovered chair a week more than covers it.
On top of what you have
It works alongside your current practice system rather than replacing it. No migration, no retraining the team on a new diary, and nothing to unlearn.
Your patients stay yours
Patient data stays in your systems and your control, exportable whenever you ask. We sign an NDA and a data agreement before anyone connects anything.
Live inside a week
Connected to your current system and answering calls in days, not a quarter.
Month to month
No minimum term, no exit fee, and no discount dangled for signing longer.
Nothing replaced
It sits beside the practice system you already use. Your team keeps their diary.
We will say no
If your phone and recalls are already running well, we will tell you that.
What it costs
Try it for a month. Pay nothing to find out.
The first month is free, and there is nothing to cancel if you decide against it. After that it is a monthly fee per practice, and you can stop at any month boundary.
Per practice
from$50a month
First month free. No card to start.
- Every feature above, from day one
- One practice or ten, priced per practice
- Works alongside your current system
- Stop at any month boundary
What the others charge
The two largest platforms in this market, at their own published prices, checked in September 2026. We would rather you saw the going rate here than found it later and wondered what we were hiding.
| To start | With the usual add-ons | Worth knowing | |
|---|---|---|---|
| The usual platforms | $199 to $329 a month | up to about $497 with the usual bundles | Setup fees reported around $750, and quotes rather than prices |
| Us | $50 a month | Everything above, no tiers | First month free, no setup fee, month to month |
Over two years
$11,528 you do not spend
- Them, 24 months
- $5,526 to $12,678
- Including the reported setup fee
- Us, 24 months
- $1,150
- 23 paid months, the first is free
- The difference
- $11,528
- Enough to matter, not enough to be the reason
The first publishes these figures on its own pricing page. The second quotes rather than publishes, so its numbers are as reported by third parties. Both are easy to check.
Tell us what you are running
How many sites, which system, and the one thing that wastes the most time each week. That is enough for us to come back with something useful. You will hear from an engineer within one business day, and if we think you should stay on what you have, we will say so.
- Prefer to talk
- +1 832 838 4955
- Prefer email
- contact@panacealogics.com